A Guide to Exporting from Canada: Key Requirements and Best Practices
Canada’s strong trade relationships open doors for exporters to high-value markets worldwide. With trade exceeding a trillion dollars annually with the United States alone, Canadian businesses have significant opportunities to expand globally. However, ensuring compliance with export regulations is essential for maximizing these benefits.
What Are the Requirements for Exporting from Canada?
The Canadian government sets specific regulations and guidelines for businesses involved in exporting. While requirements vary depending on the goods being shipped, all exporters must adhere to essential processes to facilitate smooth and profitable export operations.
10 Essential Steps for Exporting from Canada
1. Obtain a Business Number (BN)
Before exporting, businesses must register for a Business Number (BN) with the Canada Revenue Agency (CRA). This number is a unique identifier used for tax and customs purposes.
2. Verify Export Regulations
Determine whether your goods are subject to export restrictions or prohibitions. Some items require special export permits, while others must comply with additional regulatory requirements.
3. Check Export Declaration Requirements
Not all shipments require an export declaration, but businesses must verify whether their goods need one based on factors like product type, destination, and shipment volume.
4. Choose the Best Shipping Method
Selecting the right shipping mode (air, sea, road, or rail) impacts cost, delivery timelines, and regulatory compliance. While ocean freight is often the most economical choice, some goods may require multimodal transport solutions for efficiency.
5. Complete the Export Declaration
If required, businesses must submit an Export Declaration with relevant details, including the Harmonized System (HS) code for proper export classification. If a declaration isn’t necessary, companies should provide alternative documentation for carriers.
6. Submit Export Declarations Digitally
When possible, submit your export declaration electronically via platforms such as:
Canadian Export Reporting System (CERS)
G7 Electronic Data Interchange (EDI)
In some cases, paper-based submissions may still be necessary.
7. Provide Paper Documentation When Required
If electronic reporting is unavailable, businesses must submit a physical copy of the export declaration along with any required permits at a Canada Border Services Agency (CBSA) office.
8. Maintain Export Records for Six Years
Canadian businesses must retain export records for six years following shipment. Proper documentation helps ensure compliance and prepares businesses for potential audits.
9. Understand Non-Compliance Penalties
The CBSA enforces trade regulations through the Administrative Monetary Penalty System (AMPS). Violations can result in significant fines and disruptions to export operations.
10. Consider Working with a Customs Broker
Navigating the complexities of export regulations can be challenging. Partnering with a licensed customs broker helps businesses streamline the process, ensuring compliance and reducing risks associated with cross-border trade.
Simplify Your Exporting Process with SJK Global
Exporting can be complex, but with the right partner, you can optimize compliance and efficiency while minimizing risks. SJK Global specializes in providing expert customs brokerage services, helping businesses navigate international trade regulations seamlessly.
Contact SJK Global today to ensure your exports move smoothly across borders—compliantly, efficiently, and profitably. Let us handle the complexities so you can focus on growing your business.
